Create A Schedule to Increase Your Productivity

By now, current productivity level has been assessed, obstacles identified and tasks broken up into smaller tasks. Now you can properly create a schedule that reflects the smaller manageable tasks that translate into larger projects. The third tip for a a more productive business is:

Create Schedule

Do you know how many business people rise everyday and work without a schedule? I have done it myself! There are essentially no confines to the amount of time they should be spending on certain tasks. The schedule will give each task a time slot. These time slots for your smaller tasks are a blueprint or road map for the entrepreneur to navigate their day.

In the AM, all "housekeeping tasks" may be scheduled while individual tasks are only given a slot, not a specific time. For example, from 6am-8am, business owner can update social media networking sites, browse internet for business news, have coffee, and make sure all materials or resources are available for the rest of the day. The best time to schedule yourself is always the day prior, AFTER you have completed the tasks you set out to do. This also works because any lingering tasks can be re-scheduled.

Creating a schedule subconsciously puts a sense of urgency in your brain . It also sets a standard by which you can judge your progress in projects and how productive you are as a whole. A task that you have scheduled in the past three weeks should be complete. However, if you are seeing that task remain on your schedule, you need to either re-evaluate the time you alloted to complete the task, or need to go back and consider what has been the obstacle in achieving that task. See, the scheduling is what brought this issue to your attention. Without a schedule, the issues that have caused the task to remain on the schedule may be overlooked or repeated in the future.

The importance of these steps cannot be overstressed. As an entrepreneur and small business owner, you have no benefit of marketing, operations, and senior management. You are the accounting department and the sales representative among all the other departments. How well you can manage your time and how much you can produce in the least amount of time will translate to more sales, less stress and you operating at a higher efficiency as a whole.

How do you create a schedule that accurately reflects what you need to do but also allows you to get the most out of your time? You may remember that in the last post I mentioned being able to weave smaller tasks from other projects in between larger, more time consuming projects. You can essentially work on many things at the same time, without actually working on them at the same time. Perhaps sitting at your computer trying to upload your latest blog posts AND trying to market them around the web creates a lot of mistakes for you when done together. Perhaps uploading your blog should be weaved with another task, or not at all. There are undoubtedly some things you cannot weave between others -- they are too important or require too much of your attention to do so. That is one purpose for making a schedule!

Creating your schedule will take a little time because you will have to tweak it in some ways, for sure. After going through all the processes of breaking things into smaller tasks so they are manageable, you are basically going to use trial and error as you schedule your tasks so you can know which tasks belong where and the most ideal time for you to do them.

All of these tips will increase your productivity. Over the space of a couple of weeks, you will see yourself completing much more than you were before. Creating a schedule also makes you accountable for your time whereas you may not have been aware of how much time you wasted before.

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